🚗 Car Dealerships

NEVER LOSE
ANOTHER SALE
TO A MISSED CALL

31% of inbound dealership calls go unanswered. Every one is a potential sale or service booking — going to whoever picks up first. We fix that with an AI receptionist that works 24/7, knows your stock, qualifies every buyer, and books test drives while you sleep.

🎧 Try Our Demo Now Book Co-Design Workshop →
Incoming Call — Wed 8:47pm ANSWERED
Wednesday 8:47pm · AI Receptionist picked up instantly
Customer calling about a used Golf GTI seen on Autotrader
Customer
Is the Golf GTI still available? The VN19JPL one?
Alex — AI Receptionist
Yes, that one's still available — full main dealer service history, two previous owners. Were you thinking of coming in for a look?
Customer
What finance options are there? Ideally around £300/month
Alex — AI Receptionist
At £300–350/month PCP we can usually make that work. Can I book a callback with one of our team for 9am Thursday?
Lead Summary — Logged to CRM
Name James Mitchell
Vehicle Golf GTI · VN19JPL · £18,999
Budget £300–350/mo PCP
Next Step Callback 9am Thursday ✓
31%
Unanswered calls at the average UK dealership¹
78%
Of buyers purchase from the first dealer that responds²
0
Missed calls with Nostromos AI deployed
100%
Leads captured and logged to your CRM
The Problem

A Motivated Buyer Can Become
Someone Else's Customer in Hours

The sale isn't lost because of the car. It's lost because nobody was there to answer.

🌙 After Hours
🔥
9pm: Sees Your Listing
Finds it on Autotrader, loves it. Customer is motivated and in buying mode.
🚫
⚠ Gap — No Way to Reach You
Dealership closed. No instant contact — only a web enquiry form they may not fill out.
📱
Keeps Browsing
Still in buying mode — just not with you anymore.
💸
Finds Another Car — Sale Lost
Books an appointment with a competitor who had an after-hours system. You never knew they were interested.
☀️ During the Day
📋
2pm: Spots Your Listing
Calls during business hours. Ready to enquire, in buying mode.
⏳
⚠ Gap — Can't Get Through
On hold, no answer, or just rings out. Your team is busy with walk-ins or other calls.
🔄
Tries Once More
Gives it one more attempt later that afternoon. Still nothing.
😤
Gives Up — Calls a Competitor
Who picks straight up. Your team never knew they called.
1.
After-hours calls go unanswered
Your busiest enquiry times are evenings and weekends — when your team isn't working.
2.
Your team chases instead of selling
Mornings start with lead admin, not conversations with motivated buyers who are ready now.
3.
Inconsistent customer experience
Quality depends entirely on who picks up — and when. Without a consistent process, every call is a lottery.
The Solution

One AI Receptionist.
Working Round the Clock.

Natural conversations that don't feel scripted. Built around the way you run your business.

📞

Every Call Gets Answered. Even at 10pm.

Your AI receptionist picks up when your team can't — answering questions on specs, features, and availability, qualifying the customer, then booking a test drive or scheduling a callback. Your team wakes up to a qualified lead, not a missed call.

BEFORE Missed call at 9pm → customer goes cold
AFTER Answered, qualified & logged by 9:01pm
🔄

Every Lead Followed Up Without Fail.

A web lead or WhatsApp comes in at 11pm. Your AI responds instantly — answering questions and keeping the customer warm. Your sales executive arrives in the morning to a booked appointment, not a cold inbox.

BEFORE Lead sits in inbox overnight — goes cold
AFTER Followed up instantly, team briefed by morning
⭐

Every Customer Gets Your Best.

Your best salesperson knows your stock, your offers, and exactly how to qualify a buyer. So does your AI. Every single time. No off days, no shortcuts — whether it's Tuesday morning or Saturday evening.

BEFORE Quality depends on who picks up — and when
AFTER Consistent, professional, on-brand every time
The Roadmap

Start Where the Impact
Is Immediate

Adopting AI doesn't have to happen all at once. We recommend a two-phased approach.

Phase 1 START HERE

AI Receptionist

  • 📞
    Voice — 24/7 call answering
    Every inbound call answered and handled professionally, day or night.
  • 💬
    WhatsApp & text response
    First point of contact for web leads, especially overnight enquiries.
  • 🎯
    Lead qualification
    Vehicle interest, budget, part-ex, timeline, and next steps — all captured.
  • 📅
    Appointment booking
    Test drives and callbacks booked directly — lead progression overnight.
  • 📋
    Conversation logging
    Every call summarised and pushed to your CRM before your team arrives.
Phase 2 WHERE IT GOES NEXT

AI Across Your
Whole Business

🔧
Service Department
Book MOTs, services, and repairs. Keep customers updated while their car is in the workshop.
🚗
Part-Exchange Valuations
Valuations handled before the customer visits, shortening the sales process from the start.
💰
Holding Deposits
Take car holding deposits to secure vehicles as customers express interest — before they visit.
📧
Sales Event Campaigns
Personalised outreach at the right time — plate changes, promotions, and new stock arrivals.
⏰
End-of-Finance Outreach
Contact PCP customers 3–6 months before their deal ends to start the upgrade conversation early.
⭐
Review Management
Automated post-purchase follow-up to generate Google reviews while the experience is fresh.
Phase 1 captures the lead. Phase 2 converts it and keeps customers coming back.
How It Works

The Technology Behind
the Conversation

A secure, flexible AI infrastructure that connects seamlessly to your existing systems. No hardware changes required.

Layer 1 — Nostromos AI Infrastructure
🧠 AI Language Models
We select the right model for each task — optimising for quality, speed, and cost efficiency across your entire deployment.
GPT Claude Gemini
🎙️ Voice & Transcription
Real-time speech recognition and natural language understanding, enabling fluid, human-quality voice conversations at scale.
Speech-to-Text Natural Language Real-Time
🔒 Security & Compliance
Robust API key management, encrypted data handling, and compliant PII processing. No customer data stored outside your control environment.
Encrypted APIs PII Compliant Secure Data
Layer 2 — Client Integrations
📞 Phone Connectivity
Inbound and outbound call handling via your existing phone infrastructure. No hardware changes or new numbers required.
🚗 Live Stock Database
Live access to your vehicle inventory, enabling the AI to answer accurate questions on availability, specs, and pricing in real time.
🔗 CRM Integration
Every conversation, lead, and outcome logged directly into your CRM via API — Keyloop, ClickDealer, and others. Your team arrives to data that's already up to date.
Next Steps

Hear It For Yourself.

The best way to understand what Nostromos AI can do for your dealership is to experience it. Try our live demo right now — ask it about a car, request a callback, see exactly what your customers would experience.

01
Try Our AI Demo
Speak with our live AI receptionist online. Ask about a car, try to book a callback — experience it as your customers would.
02
Book a Co-Design Workshop
90 minutes with your team. We map your call flow, define your AI's voice and knowledge, and leave with a deployment plan.
  • Map your current lead and call flow
  • Define your AI's voice, tone, and knowledge
  • Leave with a clear deployment plan — free of charge
🎧 Try Our Demo Now
Live AI receptionist — available now
Book Free Workshop →
No commitment. 90 minutes. Leave with a plan.

¹ Fortell Automotive mystery-shop of 16 UK dealers, 2025.  ² iTrackLEADS / Better Car People industry analysis.